For the success of any
meetings, the convener or host should understand that there are at least three
types of meetings. They are Informational, Problem solving and Change
facilitating.
Informational
Meetings
These are the easiest to
plan. The purpose is to inform the group about the recent developments. The
best example could be how the new timings in the office and what are
precautions we should take during Covid19. The convener or the host of the
meeting does most of the talking and but there is scope for two way
communication from the audience as well. This enables the convener to get a
feedback from the group about whether they understand and accept the new
proposals.
Problem solving
meetings
These meetings
usually have fewer participants than informational meetings. Problem solving
meetings usually focus on arriving at a decision, changing existing procedures,
adopting a new system etc.. These meetings are also used to generate new ideas.
Change facilitating
meetings.
These meetings needs to
be carefully planned. I may share with a example of company trying to get its
employees to buy or change to new health insurance provider. The convener has
to look ways to sell the new concept or proposal to the employees. He should be
working on the advantages of this product compared to earlier one. He should
also find answer to question why an employee should adopt a new health
insurance. He also keen to observe and study the objections that employees
are bound to raise.. He should be well prepared with right answers and
each question from audience should be considered or acknowledged for
a later reply. Here planning and delivery and maintaining time schedules counts
for the success of the meetings.
Having decided
what time of meetings should be called, the convener has to decide who should
be invited or asked to participate.
60% Trainers do not have enough job in hand.
77% Corporates find it difficult to reach to the right Trainers.
Not because of lack of Trainers. But, for the lack of connect in the market.